A notification at the top of the File and Edit menus will let the user know a given file has been limited:. This feature is meant as a deterrent and a reminder. We may collect cookies and other personal information from your interaction with our website. For more information on the categories of personal information we collect and the purposes we use them for, please view our Notice at Collection. Become a Member Sign In. Events Upcoming Media Partner Webinars.
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If you have a file that you want to prevent users from downloading, you will need to store your files in a third party tool like Google Drive or Box and implement the security features available in your chosen tool to prevent downloads. Click on the tool you would like to use below for additional instructions.
You can also use a personal Google account if desired. NOTE: If you have any users in your course who are non-Yale users they do not have a Yale NetID OR users that you suspect are not EliApps account holders, you will need to select the Anyone with link option or use the Restricted option and add their email address to the list of people who can access. Box Yale is a file storage solution that is available to all faculty, staff, and students.
TIP: You can further protect also have the ability to automatically disable your link on a specific date via the Link Expiration option. To set, select the Disable Shared Link on option and then use the calendar to set the date when the link should expire. Below are brief descriptions of your options:.
Once you have your file link, you can add that link anywhere in your course where you can add content via the Rich Content Editor e. View in admin portal Edit content on web Edit in desktop. Canvas Yale Help Site. Search term. Once you are logged into Google Drive, upload your file. Modify your files settings in Google Drive EliApps Once your file is uploaded, right click on your file and select Share [1].
In the pop-up you will see 2 boxes. In the upper box, click the Settings gear icon [2]. Deselect the option for Viewers and Commenters can see the option to download, print, and copy [3]. Click the back arrow [4] to go back a level.
Back on the main settings area, in the bottom box, select the link that says Change link to Yale University [5]. Change who has access to the link by clicking on the drop down with user options [6]. Select the appropriate option for you see note below : Restricted - limited to people you specifically add by including their email address in the list of users who can access the file.
Anyone with the link - anyone who has access to the link will be able to open the file. Change the level of access for the link by clicking on the drop down with access type and select Viewer [7]. Once you have the settings set up appropriately, click the Copy Link button [8]. Click the Done button [9] to save and close the sharing options. Jump to the instructions for adding the link to your file to your Canvas course.
Box Yale Box Yale is a file storage solution that is available to all faculty, staff, and students. Modify your file's settings in Box Once your file is uploaded, hover your mouse over the file to see some additional options. Click the Share button [1].
In the pop-up, move the Share Link toggle [2] to the on position. Just under the link, click the view permissions drop down menu [3] and select Can view only [4]. Once you have that set, click the Link Settings button [5].
In the link settings pop-up make sure that the option for Allow Download [6] is un-selected. Click the Save button [7]. Below are brief descriptions of your options: People in your company - anyone at Yale who has a NetID and has access to the link can click on it and they will need to use their NetID to log into Box to view the file.
This option will work for Yale users but will not work for non-Yale users. Invited people only - only people that you have specifically granted access in the Invite People box will be able to access the file.
These users will need to have a Box account, but it does not need to be a Yale Box account. This option will work for both Yale and non-Yale users, but the non-Yale users will need to create a personal Box account before they can access the file.
People with the link - anyone who has access to the link can click on it and view it - these people will not need a NetID to log into Box to view your file.
With this option, you can password-protect the file with a custom password through the Share Link Settings for additional protection.
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